MeetSpace
What are Agenda items?
While running a meeting, every organiser must create an outline of topics/agendas they want to cover to avoid missing out on important conversations and tracking progress from the last meeting. Agenda items help solve the purpose by listing all the ...
What is the Agenda prompts icon in event details for?
The Agenda prompts icon located in your event details is a great way of ensuring your agenda items are aligned within the scheduled time. How does this work? 1. As meeting administrator, once you click this icon you will be prompted with a pop-up ...
How to change my Agenda/Minutes template in QuickMinutes?
We are now offering customised agenda/minutes templates in QuickMinutes - Read the article here with more information on this. To change your group agenda/minutes template design: 1. Go to the group you want to make this update in. 2. Open the ...
What is the Attendance record in the 'Minutes Builder'?
The attendance record is an optional feature where you can record group members attendance on the minutes document. Attendance is broken into: 1. Attendees 2. Apologies 3. Absentees Simply turn this feature on from the minutes builder:
Can I publish meeting documentation without notifying group members?
Yes, you can. 1. Upload/Create your meeting documentation. 2. Click on the 'Publish' button. 3. A pop up window will appear, from the recipients list you can deselect all members to receive any notification of this (Quick tip: Uncheck the 'select ...
How to regenerate an Agenda/Minutes document?
1. Open the document you want to regenerate (Agenda or Minutes document) by clicking the 'A' or 'M' icons. 2. Make a temporary change/edit to the document. 3. Close the builder. 4. Now reopen your agenda/minutes document - the document should have ...
How do I access my meeting pack in QuickMinutes?
The Meeting Pack can be found in the Meeting section of your Group. 1. Click on the Group name 2. Click the Meeting date 3. The Meeting Pack will display the Agenda, Meeting Minutes and all Documents included in the meeting. Watch the Video below & ...
How do I change the file format of my Agenda/Minutes document?
By default QuickMinutes generates the Agenda/Minutes document in PDF format. We offer the following formats as alternatives - .doc / .docx / .odt / .pdf. To change this: 1. Click on your group. 2. Go to the overview area & Click settings. 3. Find the ...
Can I edit my meeting documentation after publishing it to my members?
Yes, once documentation is published you can still make changes/edits. Updating documentation: You can make the updates necessary, which will then automatically appear when members access documentation, without notifying them. To notify group ...
What is the Guest Section?
The guest section is available in the Agenda tab in MeetSpace. From here you can; 1. Track attendance 2. Add guests 3. Remove guests 4. Email all Invitees Click on the image to play Video:
What is MeetSpace?
MeetSpace puts all QuickMinutes meeting related features in one place, creating easy access to your Meeting Agenda, Minutes, Documents and Attendance. Click on the image below for an overview of MeetSpace. Meeting Agenda Once you have created your ...
How to add agenda items from QuickMinutes Templates Library
We thought you might like some templates to make your agendas easier to write, therefore, we created a new agenda templates section where you can choose from some of our sample templates or create your own templates. 1. Create your meeting. 2. Click ...
Action Tracker in QuickMinutes
Assigning actions in your group or meetings allows members to have the ability to keep track of the tasks that need to be completed in between your meetings. It helps to hold your members accountable and gives a clear understanding of what the ...
How do I upload an external document to QM for my meeting?
To upload an external document to QuickMinutes for your meeting, follow the steps below; 1. Go to your respective group. 2. Select the meeting you need the documentation to be added to. 3. Click add links. 4. Add and Title your document link.
What options do I have when working on Meeting Minutes?
Note: Only meeting administrators can see the minutes builder. This means that you can quickly take the notes during the meeting and review, edit and publish at a later stage. The following options are available when working on meeting minutes using ...
How do I publish my Agenda?
When you have inserted your Agenda items and completed your Agenda, you click on Publish to send the Agenda to all meeting members. You have some alternative options before publishing, see below: Share Draft: Share MS Doc to specific members ...
How do I create an Agenda?
Once you create a meeting you can launch the agenda builder to set the discussion for your meeting. 1. Click on Create Agenda and this will enable the Agenda Builder. 2. You can set the different discussion items and have the option to attach ...
Can I have customised Agenda and Minutes Templates?
Yes you can, QuickMinutes is striving to offer a flexible service to cater for individual tastes and customisation. If you require customised templates for your organisation, please contact support@quickminutes.com. See some sample templates below ...
What is the 'Minutes Builder'?
The Minute Builder allows you to quickly record meeting notes and produce a professional document once published. 1. You can launch the Minute builder once the Agenda has been set from the Meeting section of your Group by clicking on the letter 'M'. ...
Can I reorganise and indent Agenda Items?
Yes, you can reorder and indent Agenda items by dragging and dropping them to your desired location.
How do I attach Links and Files to Agenda Items?
1. You can attach files to the meeting pack by clicking 'Add files'. 2. You can add Link and Files to items in the agenda builder by clicking the below icon.